The Board's collective responsibility is to protect the interests of the Roseville Rock Rollers, support its mission, and provide effective stewardship of the Society for both its current members and future generations. Each Board member has both individual responsibilities associated with their elected or appointed position and a shared responsibility to participate in the governance and success of the Society.

All members of the Board of Directors are expected to:

• Act in the best interest of the Roseville Rock Rollers Gem and Mineral Society.
• Become familiar with and follow the Society's Bylaws and Standing Rules.
• Attend scheduled Board and Educational Meetings whenever possible.
• Notify the President or Secretary when unable to attend a scheduled meeting, and provide a report or necessary information when unable to attend a meeting.
• Participate in Board discussions and decision-making.
• Bring major decisions, expenditures, or concerns to the Board when Board action is required.
• Vote on matters brought before the Board when eligible to vote.
• Work cooperatively with other Board members, committee chairs, and Society volunteers.
• Support Society programs, activities, and events.
• Respond in a timely manner to Society-related communications.
• Maintain appropriate records related to their position.
• Protect confidential Society and member information.
• Disclose potential conflicts of interest when appropriate.
• Assist with the transition of responsibilities to their successor at the end of their term.
• Return Society records, equipment, keys, documents, and other Society property when their term ends or when requested.
• Represent the Society in a professional and respectful manner.

The President provides overall leadership for the Society and works with the Board of Directors to ensure that the Society's activities and decisions are carried out in accordance with the Bylaws, Standing Rules, and the wishes of the membership.

Primary Responsibilities

• Presides over General Membership Meetings and Board Meetings.
• Provides leadership and direction to the Board of Directors.
• Oversees the general operation of the Society.
• Helps ensure that Board decisions and approved policies are carried out.
• Represents the Society when dealing with outside organizations and individuals.
• Appoints committee chairpersons and committees as provided by the Bylaws and Standing Rules.
• Serves as an ex-officio member of Society committees, except the Nomination Committee.
• Works with other officers and committee chairs to coordinate Society activities.
• Helps resolve issues that require coordination between officers, committees, or programs.
• Appoints an officer pro tem when necessary and as permitted by the Society's governing documents.
• Performs other duties assigned by the Bylaws, Standing Rules, or Board of Directors.

The Vice President assists the President in the leadership of the Society and assumes the duties of the President when the President is absent or unable to serve. The Vice President also oversees the Society's educational meeting programs.

Primary Responsibilities

• Assists the President with Society operations and activities.
• Assumes the duties of the President when necessary.
• Performs other duties assigned by the Bylaws, Standing Rules, or Board of Directors.

Serves as Program Chairperson

• Develops and coordinates the annual educational meeting program schedule.
• Arranges speakers, presentations, demonstrations, and other educational programs.
• Communicates with program presenters regarding dates, times, equipment, and program requirements.
• Provides program information to the Secretary for Society communications.
• Coordinates program information with the Bulletin Director for publication.
• Works with other Board members and committees when educational programming overlaps with Society activities.

The Secretary maintains the official records and correspondence of the Society and provides administrative support to the Board and membership.

Primary Responsibilities

• Records and maintains minutes of Board and General Membership Meetings.
• Maintains the official records of the Society.
• Prepares agendas and meeting materials as needed.
• Handles official Society correspondence.
• Maintains Society correspondence and related records.
• Maintains and distributes official Society notices and communications.
• Maintains the official membership roster.
• Maintains member contact information for Society communications.
• Handles Society mail and maintains appropriate mail records.
• Maintains current copies of the Society's Bylaws and Standing Rules.
• Records approved amendments and changes to the Society's governing documents.
• Provides information and records to Board members and committees as appropriate.
• Works with the Bulletin Director and other officers to provide accurate Society information for publication.
• Performs other duties assigned by the Bylaws, Standing Rules, or Board of Directors.

Serves as Membership Chairperson

• Processes membership applications and renewals.
• Maintains membership records and related documentation.
• Welcomes and provides new members with the Welcome Handbook.

The Treasurer is responsible for maintaining the Society's financial records, safeguarding Society funds, and providing financial information to the Board.

Primary Responsibilities

• Receives and deposits Society funds.
• Maintains accurate financial records.
• Maintains the Society's financial accounts and books.
• Issues payments and checks for approved Society expenses.
• Provides regular financial reports to the Board.
• Assists the Board with financial planning and budgeting.
• Coordinates financial accounting for Society events and activities.
• Maintains appropriate documentation for income and expenses.
• Works with event and committee chairs to reconcile event finances.
• Oversees required financial filings and reporting.
• Works with the Board regarding insurance and financial requirements.
• Participates in required financial reviews or audits.
• Assists with preparation of the annual Society budget.
• Safeguards Society financial records and assets.
• Performs other duties assigned by the Bylaws, Standing Rules, or Board of Directors.

The Federation Director serves as the Society's liaison with the California Federation of Mineralogical Societies (CFMS) and helps keep the Society informed about Federation activities, opportunities, and requirements.

Primary Responsibilities

• Represents the Roseville Rock Rollers at CFMS meetings and activities when appropriate.
• Maintains communication with CFMS.
• Receives and reviews Federation communications.
• Reports relevant Federation information to the Board.
• Shares important Federation information with the membership when appropriate.
• Coordinates Society participation in Federation programs and activities.
• Maintains appropriate Federation records and information.
• Works with the Bulletin Director to provide relevant Federation news for publication.
• Performs other duties assigned by the Bylaws, Standing Rules, or Board of Directors.

The Lapidary Shop Director oversees the operation, maintenance, safety, and educational activities of the Society's Lapidary Shop.

Primary Responsibilities

• Oversees the operation of the Lapidary Shop.
• Promotes safe and appropriate use of Shop equipment.
• Coordinates Shop open sessions and operating schedules.
• Coordinates lapidary classes and educational opportunities.
• Oversees Shop instructors and volunteers.
• Coordinates equipment maintenance and repairs.
• Maintains appropriate equipment and maintenance records.
• Coordinates Shop supplies and materials.
• Evaluates donated lapidary materials and equipment as appropriate.
• Oversees Shop-related fees and financial activity in coordination with the Treasurer.
• Leads the Lapidary Shop Committee.
• Works with the Board regarding Shop policies, needs, improvements, and expenditures.
• Reports Shop activities and significant issues to the Board.
• Promotes lapidary education and skill development among members.
• Helps ensure the Shop remains a safe and educational facility for Society members.
• Performs other duties assigned by the Bylaws, Standing Rules, or Board of Directors.

The Juniors Director oversees the Society's junior program and helps provide educational and hands-on opportunities for young members.

Primary Responsibilities

• Coordinates the Society's Rookie Rock Rollers junior program.
• Organizes monthly junior activities and educational programs.
• Provides age-appropriate instruction related to rocks, minerals, geology, fossils, lapidary arts, and related subjects.
• Coordinates program materials, equipment, and supplies.
• Works with adult volunteers assisting with the junior program.
• Promotes participation in the AFMS Future Rockhounds of America badge program.
• Helps junior members complete educational activities and badges.
• Maintains appropriate records related to the junior program.
• Communicates junior program information to the Board, Secretary, and Bulletin Director.
• Promotes a safe, welcoming, and educational environment for junior members.
• Performs other duties assigned by the Bylaws, Standing Rules, or Board of Directors.

The Field Trip Director coordinates Society field trips and helps members safely participate in collecting and educational opportunities.

Primary Responsibilities

• Researches and identifies appropriate collecting areas and field trip opportunities.
• Organizes and coordinates Society field trips.
• Leads field trips or arranges qualified leaders when appropriate.
• Maintains information about collecting locations.
• Maintains field trip maps, directions, and site information.
• Provides members with necessary information about upcoming trips.
• Provides appropriate information regarding access, collecting conditions, difficulty, equipment, and safety.
• Ensures members adhere to the CFMS Code of Ethics while attending field trips.
• Coordinates with property owners, agencies, or other organizations when required.
• Arranges at least one CO-OP field trip each year as required.
• Participates in required CO-OP meetings or provides an appropriate alternate.
• Maintains records of Society field trips.
• Provides field trip information to the Secretary and Bulletin Director for Society communications.
• Performs other duties assigned by the Bylaws, Standing Rules, or Board of Directors.

The Bulletin Director is responsible for producing and distributing the Society's monthly bulletin, Rollin' Rock, to keep members informed about Society activities, programs, events, and other relevant information.

Primary Responsibilities

• Produces the monthly Rollin' Rock bulletin.
• Collects articles, announcements, photographs, reports, and other content.
• Coordinates with Board members, committee chairs, and contributors.
• Edits and organizes submitted material for publication.
• Publishes information about upcoming Society meetings, activities, field trips, classes, and events.
• Includes appropriate Federation and mineralogical society information.
• Coordinates publication deadlines with contributors and Board members.
• Maintains bulletin files and historical copies.
• May appoint assistants or other volunteers as permitted by the Society's governing documents.
• Works with the Secretary and other officers to ensure published information is accurate and current.
• Performs other duties assigned by the Bylaws, Standing Rules, or Board of Directors.

The Librarian/Historian position combines responsibility for the Society's library with preservation of the Society's historical records.

Librarian Responsibilities

• Maintains the Society's library collection.
• Organizes and cares for books, periodicals, and other library materials.
• Makes library materials available to members.
• Maintains appropriate records of materials.
• Tracks borrowed and overdue materials.
• Coordinates replacement of lost or damaged materials when necessary.
• Recommends and purchases appropriate new materials for the library.
• Helps members locate educational and reference materials.

Historian Responsibilities

• Preserves the history of the Roseville Rock Rollers.
• Maintains historical bulletins and publications.
• Maintains historical photographs and photo albums.
• Collects significant Society records and memorabilia.
• Maintains historical information about Society activities, events, and accomplishments.
• Prepares an annual history or historical summary of the Society.
• Works with other Board members and members to preserve important historical information.

Society Directors serve as members of the Board of Directors and assist with the overall governance, programs, and activities of the Society. The Society has four Director positions serving staggered two-year terms, with two Directors elected each year.

Primary Responsibilities

• Participate in Board meetings and decision-making.
• Vote on matters brought before the Board.
• Serve on Society committees as needed.
• Assist with Society activities, programs, and events.
• Provide support to officers and committee chairs.
• Help communicate member concerns and ideas to the Board.
• Participate in planning and development of Society activities.
• Take on specific assignments or projects as requested by the Board.
• Help promote the overall interests and purposes of the Society.
• Perform other duties assigned by the Bylaws, Standing Rules, or Board of Directors.

The Past President provides continuity, experience, and historical perspective to the Board while assisting the Society's current leadership. The Past President is an elected position and is not automatically held by the individual who most recently served as President.

Primary Responsibilities

• Participates as a voting member of the Board of Directors.
• Provides guidance and historical perspective based on previous Society experience.
• Assists the President and Board with continuity from one administration to the next.
• Helps orient and support newly elected Board members.
• Shares knowledge of ongoing projects, procedures, and Society history.
• Assists the Board in addressing issues that benefit from historical knowledge or previous experience.
• Presides over meetings when both the President and Vice President are unavailable, as provided by the Society's governing documents.
• Performs other duties assigned by the Bylaws, Standing Rules, or Board of Directors.

The Show Chairperson is responsible for coordinating the Society's Annual Gem, Jewelry, Fossil and Mineral Show and overseeing the Show Committee. The Show Chairperson is a member of the Board of Directors but is appointed by the Board of Directors separately from the Society's annually Election of Officers.

Primary Responsibilities

• Oversees planning and coordination of the Annual Show.
• Leads the Show Committee.
• Coordinates Show committee activities and assignments.
• Recruits and coordinates Show volunteers.
• Coordinates with vendors and exhibitors.
• Works with the venue regarding Show requirements.
• Coordinates Show setup, operations, and breakdown.
• Oversees Show-related equipment and logistical needs.
• Coordinates Show advertising and promotion with appropriate Board members and volunteers.
• Works with the Treasurer regarding Show income and expenses.
• Ensures Show receipts and bills are properly documented and submitted to the Treasurer.
• Coordinates Show-related contracts and arrangements as authorized.
• Provides regular Show updates to the Board.
• Ensures the Show Committee follows approved Society procedures and Board decisions.
• Coordinates post-Show activities, reports, and financial reconciliation.
• Works with the Board to reserve future Show dates when appropriate.
• Performs other duties assigned by the Board of Directors.