Show Chairperson

• Oversees the entire show planning process and serves as the primary coordinator for the event. The Show Chairperson schedules committee meetings, keeps planning on track, works closely with all sub-chairs, and acts as the main liaison between the Society, vendors, and the venue.

Assistant Show Chairperson

• Supports the Show Chairperson and helps coordinate communication between committee chairs. This role often steps in where needed and is an excellent way to learn the full scope of show planning.

Vendor Chairperson

• Manages vendor applications, communication, booth assignments, and load-in/load-out coordination. Works closely with the Show Chairperson and venue staff to ensure a smooth vendor experience.

Admissions Chairperson

• Oversees ticketing and entry operations, including admissions stations, wristbands, and procedures. Recruits and schedules admissions volunteers and ensures policies are followed during the show.

Exhibits Chairperson

• Coordinates the exhibit cases area, including exhibit guidelines, setup, judging coordination (if applicable), and takedown. Encourages member participation and helps showcase the educational side of the Society.

Demonstrator Chairperson

• Organizes lapidary, gem, and mineral demonstrations during the show. Coordinates demonstrators, schedules, and needs, helping to provide engaging educational experiences for attendees.

Kids’ Junction Chairperson

• Plans and manages the children’s activity area. Coordinates projects, supplies, volunteers, and schedules to create a fun, safe, and educational space for younger attendees.

Silent Auction Chairperson

• Oversees the Silent Auction from planning through close-out. Collects donations, sets up displays, manages bidding procedures, and coordinates checkout and reporting.

Raffle Chairperson

• Manages raffle items, ticket sales coordination, drawings, and prize distribution. Works closely with volunteers and ensures compliance with Society procedures.

Volunteer Chairperson

• Coordinates volunteer recruitment and scheduling across all show areas. Serves as a key contact for volunteers before and during the show and helps fill gaps as needed.

Publicity Chairperson

• Promotes the show through flyers, press releases, social media, community calendars, and outreach. Works with the Show Chairperson and Society leadership to ensure consistent messaging.

Snack Bar / Kitchen Chairperson

• Oversees food service operations for volunteers and vendors. Coordinates menus, supplies, food safety procedures, and kitchen volunteers.

Database Chairperson

• Manages show-related data such as annual attendee lists and contact information to support smooth planning and communication.

Show Guide & Program Chairperson(s)

• Coordinates content, layout, and production of the Show Guide and program materials. Works with other chairs to gather accurate information and deadlines.

Society Exhibit Case Chairperson

• Designs and installs the Society’s exhibit case, highlighting the mission, activities, and educational focus of the Roseville Rock Rollers.

Safety & Electrical Chairperson

• Oversees safety planning, electrical needs, and compliance with venue requirements. Coordinates power distribution, lighting, and ensures a safe environment for vendors, volunteers, and attendees.

If you are interested in serving as a chairperson, assistant, or committee volunteer, we encourage you to attend a Show Committee meeting or indicate your interest on the volunteer sign-up form. Many roles can be shared, and mentoring is always available.