Election of Officers
The Roseville Rock Rollers Gem and Mineral Society is governed and guided by a dedicated Board of Directors. The Election of Officers for the Roseville Rock Rollers Gem and Mineral Society's Board of Directors is a pivotal part of our nonprofit organization, ensuring that our leadership reflects the interests and needs of our members. We encourage all Society members to participate actively, whether by running for a position or voting in the elections.
Election Process
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Nomination Committee
The Nomination Committee is elected by the membership at the September meeting and solicits nominations, reviews the candidates, and prepares a slate of nominees.
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Nominations
Members can nominate themselves or others. Nominations open during the September meeting after the Nomination Committee is formed. Nominations close during the October meeting.
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Campaigning
Nominees can share their vision and goals with the membership through speeches at meetings, flyers, and articles in the Rollin' Rock bulletin.
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Voting
Elections are held annually in November. Voting must be done in person at the November educational meeting. Voting is done by secret ballot if there is more than one nominee.
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Results
Election results are announced after the voting during the November meeting, when the new Board of Directors are officially introduced.
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Installation of Officers
Installation of Officers is done during the December Meeting. The new Board of Directors takes office during this meeting, ready to start their term in the new year.
Eligibility
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Nomination Committee
Any current member of at least 3 months and in good standing is eligible to run for a position on the Nomination Committee.
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Who Can Run
Any current member in good standing is eligible to run for a position on the Board of Directors.
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Who Can Vote
All members in good standing are entitled to vote in the Board elections during the November meeting.
Positions Available
Serving on the Board is a rewarding experience that offers members the chance to contribute significantly to the growth and success of the Roseville Rock Rollers Gem and Mineral Society.
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President
Provides overall leadership and strategic direction for the Society.
Presides over meetings and represents the Society at official functions.
Appoints committee chairs and is an ex-officio member of all committees except the nominating committee.
Appoints officers pro tem in case of temporary absence.
Vice President
Assists the President in leadership duties.
Presides over meetings and represents the Society at official functions, when the President is unavailable.
Serves as the Program Chairperson and arranges events and presentations for the educational meetings.
Secretary
Maintains accurate records of meetings, manages correspondence, and ensures documentation is up to date.
Serves as the Membership Chairperson and introduces new members and presents them with a New Member document.
Treasurer
Manages the Society’s finances, including budgeting, accounting, and financial reporting.
Receives all funds for the Society and deposits them.
Issues checks for Society's expenses.
Maintains the Society's liability and property insurance needs.
Directors (2 Positions)
Serves for a two year term.
Provide guidance and support for various Society initiatives and activities.
Participate in decision-making and policy development.
Federation Director
Acts as the liaison between the Society and the Federation of Mineralogical Societies.
Attends Federation meetings.
Maintains a file of pertinent information and reports same at Society meetings.
Bulletin Editor
Oversees the creation and distribution of the Society's monthly newsletter, keeping members informed about news, events, and activities.
Librarian / Historian
Manages the Society's library resources and maintains historical records and archives.
Librarian maintains a lending library, levies fines on members who do not return books, and purchases books.
Historian assembles and maintains a file of bulletins and documents yearly events.
Juniors' Advisor
Oversees the Rookie Rock Rollers program, coordinating activities and educational opportunities for junior members.
Field Trip Chairperson
Plans and organizes field trips, ensuring members have opportunities to explore geological sites and collect specimens.
Maintains a record of areas available for collecting.
Serves as the representative for the CO-OP Field Trip Chairman's Association and attends their meetings.
Past President
Provides continuity and support to the current Board, drawing on experience and past leadership.
Attends business meetings and assists in the business of the Society.
Presides at meetings when both the President and Vice President are unavailable.
Nomination Committee
The Nomination Committee plays a crucial role in the election process. Composed of three dedicated members, this committee is responsible for identifying and recommending candidates for the Board of Directors. They ensure that the nomination process is transparent, fair, and encourages broad participation from the membership. This committee is responsible for:
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- Deciding on the Nomination Committee Chairperson.
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- Publishing their contact information in the newsletter.
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- Communicating with members about the nomination process.
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- Soliciting nominations from the general membership.
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- Acquiring consent from candidates for their nomination.
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- Identifying potential candidates for the Board of Directors.
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- Reviewing the qualifications of candidates.
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- Preparing a slate of nominees for the election.
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- Publishing the slate of nominees for the election in the newsletter.
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- Facilitating the election using a secret ballot process
Bylaws and Standing Rules
The governance of the Roseville Rock Rollers Gem and Mineral Society is guided by our Bylaws and Standing Rules. These documents outline the structure, responsibilities, and procedures for our organization. They ensure that we operate with transparency, fairness, and accountability.
How to Get Involved
Members wanting to join the Nomination Committee or the Board of Directors can visit the Volunteer Opportunity page and fill out the form. If you wish to nominate a member for the Board of Directors, you can contact the Nomination Committee Chairperson or make your nomination at the September or October Educational meeting. To get in touch with the Nomination Committee Chairperson, please contact the Secretary for their contact information.